Create Minutes Steering Committee No. 7 - 14 Sept 2023.md

adding draft SC notes

SteeringCommittee/Minutes Steering Committee No. 7 - 14 Sept 2023.md

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+# Minutes of RDLS Steering Committee No. 7
+
+14 September 2023 / 09:00-10:30 EDT, 14:00-15:30 GMT / via Teams
+
+## Attendees
+
+Pierre Chrzanowski, Mattia Amadio, Stuart Fraser (GFDRR) 
+Rachel Vint, Jen Harris (Open Data Services)
+
+**SC members:** 
+- Paul Henshaw, GEM Foundation
+- Stephen Hutchings, JBA Risk Management
+- Nick Moody, IDF/GRMA
+
+**Absent**
+- Tiziana Rossetto, UCL EPICentre
+- Matt Donovan, ODS
+- Beat Aeberhardt, Swiss Re
+
+**Others**
+Johanna Carter (ODS)
+Hamish Patten (IFRC)
+
+**Agenda**
+- Updates to documentation and request for any feedback as you review (Stuart)
+- Tools – Availability and use of the metadata creation and validation tool (Jen)
+- Update on Fellowship projects and recent workshops (Pierre/Andy/Mattia)
+- Communications plan for the RDLS (v0.2) – overview of blogs, webinar plans and channels for communications (Pierre).
+- Request for update from Joh/Matt on Oasis integration of RDLS metadata (Joh/Matt)
+- Others?
+
+Presentation
+https://docs.google.com/presentation/d/1UnudkTN0LqS9_gKT8mLaHxkZ8TxNgeVSYMJeZfVbYBY/edit#slide=id.g149d21ab14c_0_77
+
+## Notes
+
+**Updates to documentation and request for any feedback as you review (Stuart)**
+- Request for data documentation: PH: MWI data not his, but checking. GEM data is in the Db format - knew data  commonly used by GEM would fit, but interested to see others - agriculture, etc. Suggest to make use of other data - interoperability of data where data is used by others, or produced by others - the value for GEM is not the use of RDLS internally - already document their data in internal formats. 
+PC: We should communicate on GEM involvement in RDL project - how to keep up on their progress, and how pushing for adoption / adopting the standard. 
+- NM: Value is clear but what are forces and barriers to adoption. Is adoption clear in WB, or limited to GFDRR currently? PC: Strategy in WB is to go by different sectors, projects first - framework contract for risk assessment - pre-selected set of firms. TOR requests use of RDLS when sharing outputs.
+- SF: how can we promote adoption in organisations. SH: TOR are a stick to drive takeup, but support from the RDL that eases the process would be v helpful.  PH: Convertors are helpful. Oasis convertors would be helpful. Possible for exposure. More diff for Vuln. Talking about data. HP: modular is nice, each category is clear. IFRC - our data might be able to be converted into format but in some cases it can’t - loss&damage not in the same language. Specific contexts where its 1:1 from differetn standards, examples where there are exceptions where the standard may not align. SF: follow up on examples of misalignment with IFRC.
+- PC: tooling component - SC could look at what is needed for development and adoption
+
+**Tools – Availability and use of the metadata creation and validation tool (Jen)**.
+- JH: convertor demo. Highlighting errors, link to share metadata for 7 days. 
+- SH: can we capture (download the errors) 
+- JC: does the json file get generated with errors? - JH: - yes, with errors contained
+- PH: Additional fields added? - JH: Will be added in JSON - present in the object/sheet where you added it in spreadsheet. PH: Is this what we want? Action - consider how to treat add. Fields
+- CH: what is ultimate output - for NGOs, etc? Not the tool and validation of data. PC/SF: different levels of outputs - convertor tool is to help technical level of adoption. We will produce videos to promote at higher level - how the RDLS benefits operational projects e.g. on RDLS maximising impact of data generated [this is also the carrot for WB TTLs during internal meetings].
+
+**Fellowship updates**
+- AG: Have held several Fellow workshops including SF/MA / HP and own fellows, highlighting Zia and Isa project work. Will be promoting RDLS at Colombia Uni conference, and in WB - and during a week of WB meetings in DC. PC: Dedicated workshop at WB HQ - November 14th. To incl data sprint, in full week of activities.
+
+**Communications plan**
+- From Oct 2nd (see presentation for full schedule)
+- Request for any specific work done with RDLS to go into blog of organizations in first week of Oct.
+- Invitation to present at the external webinar on work done. 
+- Video tutorials and high-level comms video
+- Stakeholder mapping - need to add names, and create links with orgs. 
+- HP: Links with HDX - could create a bolt-on, ‘would you like to convert your data into RDLS’? - could be a driver of adoption.
+- PC - yes - could provide a way to access exposure information. SF: Would want them to host RLDS metadata as first step
+- HP: agrees but lots of data types on there - may throw up areas of misalignment.
+- NM: Mapaction has a data scientist embedded in HDX - possible useful linkage?
+- CH: Would repost if SRF are tagged, wouldn’t have something on their website.
+  - Blog needs to promote benefits to end users - make it less WB focussed. How can each stakeholder use it.
+  - External webinars - already in 4 weeks - who is doing invitations
+  - Need to clarify more for Carolina
+  - Oct 10th is Swiss holiday
+  - Do we need different webinars for different audiences? Tech and high level 
+- PH: really useful to highlight different use cases with different messages. Should be clear that RDLS is bringing advantage to these communities.
+
+
+ **AOB**  
+
+  ## Actions:  
+- Document what happens with additional fields
+- Set up call with HDX
+- Set up call with IFRC - loss and damage focus.
+- Add high level video production into comms plan. Focus on communicating the benefits to sectors to drive adoption, not tools/validation level technical information.
+
+  ## Proposed agenda to include:  
+- Final planned SC meeting under Swiss Re Foundation funding
+- Communications, take-up activities since September
+- Plan for further SC involvement 
+
+